How to Book a Small Group Tour

 
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Have Questions? We're Here to Help

Want to speak with a real person? Whether you have questions about a tour, the booking process, or payment options, we're happy to help!

Call us at 413.528.2125 during regular business hours, or email us anytime at info@travelingprofessor.com. We'll get back to you as quickly as possible.

How to Make an Initial Booking for a Tour or Cruise

There are three ways to book a tour or cruise. Choose whichever works best for you:

  1. Book Online — The Easiest Way: Use our convenient online booking system anytime, 24/7.

    • Go to the webpage for the trip and follow the "Book Now" link. 

  2. Call Us During Regular Business Hours: 413.528.2125.

  3. Email Us: Write to info@travelingprofessor.com. Include the names of all travelers exactly as they appear on their passports, each traveler’s mailing address and phone number, and the name and start date of the tour or cruise. We’ll take it from there.

How to Book Your Tour or Cruise

Booking your Small Group Tour with The Traveling Professor is easy! We use WeTravel, a secure online booking and payment system. Just follow these simple steps:

  1. Choose Your Tour and Date. Find the tour you want to join and click the Book Now button next to your preferred departure date.
  2. Select Your Accommodations. Choose the available room or tour package that suits you, including single or double occupancy where offered. Indicate the number of travelers.
  3. Enter Traveler Information. Provide the requested contact and traveler details, along with any additional information needed for your reservation.
  4. Select Optional Add-Ons. Choose any available extras you would like to include with your tour, such as additional hotel nights or other optional services. These are entirely up to you!
  5. Choose Travel Insurance. You may select a travel insurance plan during the booking process, purchase insurance separately from a provider of your choice, or arrange coverage at a later date. We strongly recommend that every traveler purchase travel insurance to protect against unexpected cancellations, medical emergencies, travel interruptions, and other unforeseen circumstances. Keep in mind that certain insurance benefits may require purchasing coverage shortly after your initial tour deposit.
  6. Review Your Reservation. Check your tour selection, pricing, payment schedule, and applicable terms and conditions.
  7. Choose Your Payment Method. Select from the payment options offered at checkout and follow the instructions to make your deposit or payment.
  8. Confirm Your Booking. Submit your reservation and look for your booking confirmation and payment receipt by email.

That's it! You're on your way to a wonderful travel experience.

After booking, you can access your reservation through WeTravel to review your payments and manage your booking.

Frequently Asked Questions About Booking a Tour

If you and a friend or family member would like to share a room but pay separately, here is what to do:

  1. Each traveler should click "Book Now" and make their own reservation in a double occupancy room.
  2. Enter your traveler information.  In the "Preferred Roommate" section enter the name of the person you want to share a room with.  Each traveler needs to put the name of the other person in their reservation during the booking process.
  3. Have your traveling companion complete a separate booking using the same steps.

Payment reminders are sent by WeTravel, our booking software. 

These reminders are automatically sent:

  • 7 days before payment is due
  • 3 days before payment is due
  • On the payment due date
  • 2 days after the due date if payment remains outstanding

If payment is made, subsequent reminders for that installment stop.  For automatic billing, WeTravel sends a notice three days before charging the payment method.

When booking two travelers together, one person will be designated as the primary contact (buyer) and will receive the booking confirmation, payment reminders, and payment receipts from WeTravel.

We offer four convenient payment options:

  • Personal Check or Electronic Check — NO FEE (Preferred) Mail a personal check through the U.S. Postal Service. Or make a secure electronic check payment directly from your bank account. No processing fees for either option.
  • Zelle — NO FEE Quick and easy payment directly from your bank account. Send payments to info@travelingprofessor.com. Important: Use our email address, NOT our phone number, for Zelle payments.
  • Credit Card — 4% Processing Fee Secure credit card payments can be arranged upon request. A 4% processing fee applies.
  • PayPal — 4% Processing Fee Pay conveniently through PayPal. A 4% processing fee applies

If none of these solutions work for you - give us a call and we'll do what we can to help.

Payment and Refund Policies

For complete payment and refund details, please review the policy for your type of trip:

Mailing Address

Please make check payments to TRAVELING PROFESSOR LLC  and mail to TRAVELING PROFESSOR, 5000 EL DORADO PKWY, SUITE 150-440, FRISCO TX 75033.